Speaker guidelines

Tips on how to get onto the agenda
Submitting process
Key terms used by the User Group
Guidelines to writing your presentation slides

Tips on how to get your paper selected

A strong title - A short, precise and memorable title is a good start.

Brevity – Use concise and exact use of words when submitting your paper. Ask yourself if you will be able to fit everything you mentioned in your paper into a 45 minute session slot.

Clarity - An abstract needs to succinctly explain what the presentation will cover. We have to know what the talk will address, what the attendees can expect to learn and what (if any) prior knowledge is required.

Personality - A lively and well-written abstract encourages the reader to believe that the actual presentation will be entertaining and worthwhile.

Wittiness - This helps, but not at the expense of clarity. It is more important that the title conveys accurately the matter of the presentation rather than makes us smile.

Avoid In-jokes and obscure jargon.

Numerous submissions – Avoid submitting over three papers per speaker.

Cross stream submissions – Submit papers across the different streams, you have a better chance of getting onto the agenda.

Client/Case studies – Any paper detailing how a client fixed or overcame a problem is a popular presentation choice for the User Group members.

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Submitting process

Speaker Application
Each speaker must register their individual details in order to submit a paper(s). If you have a colleague submitting papers on your behalf, it is advisable that they create a separate account for each main speaker (co-speakers will can be submitted at a later date).

Number of papers each speaker is allowed to submit
Due to the limited presentation slots we have available and the overwhelming number of high quality submissions we receive each year, UKOUG advise that you limit the number of submissions you make based on the knowledge that we have to limit the number of sessions each accepted presenter has, to a maximum of two.

Presentation titles
All abstracts/paper titles should have leading capitals (e.g. "Planning for Stability with Plan Stability" and NOT "Planning for stability with plan stability")

Presentation Abstract
This abstract will be seen by the individual UKOUG JD Edwards Committee. Use this abstract to get your presentation idea across.

This abstract will also be used on the website when the agenda is launched, so please make sure that all content including product names and company names, are spelt correctly and used in the correct form.

UKOUG does not take responsibility for misspelt words, however we do reserve the right to correct/amend any abstracts as necessary.

Marketing abstract
This abstract will be used in the Event Programme which is given out onsite to each delegate. It has a limit of 400 characters including spaces and quotations. Anything over this limit will be excluded.

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Key terms used by the User Group

Agenda Planning day (formally known as Paper Selection day) – This is the day where the agenda is selected for the conference by the Paper Selection Committee.

Community keynote – Usually presented by a known name, this high level session is relevant to each individual stream.

Plenary Keynote – A main session by an important person in the industry. This session will be the only session running during this time as it will be relevant to all.

Paper Selection Committee – A group of volunteers who are members of UKOUG who have been asked to take the scores and comments from the online judging process and choose the presentations that will make up the agenda.

Session - Refers to a timed agenda item, whether it be a presentation, roundtable, masterclasses etc. There is no time limit on this, a session can run from 30 minutes to all day.

Click formats to see the definitions of the different session formats

Stream - Headline subject area or category. This relates to the colour that is seen on the agenda grid by delegates.

Topic - This is the presentation topic within the Stream.

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Guidelines to the Layout of Presentation Slides

4.1 Please put your name and presentation title on the first slide

4.2 Highlight key points to reinforce what you are saying

4.3 Use short and to the point words and/or phases for visual reinforcement

4.4 In order for your presentation to fit on most screens, text and images should be placed within 95% of the PowerPoint Slide

4.5 Layout continuity from frame to frame conveys a sense of completeness

4.6 Headings, subheadings, and logos should show up in the same spot on each frame

4.7 Margins, font, font size and colours should be consistent with graphics located in the same general position on each frame

4.8 Font style should be readable and standardised throughout. Recommended fonts: Arial, Tahoma or Verdana

4.9 The larger the better! Remember the people in the back row need to be able to read your slides

  • Title size (Verdana): 40 point

  • Subtitle size (Verdana): 32 point

  • Text size (Verdana): 24 point

4.10 Combining small font sizes with bold and italics is not recommended for main body text. However, it can be used for a footer.

4.11 DO NOT USE ALL CAPITAL LETTERS - it is harder to read; conceals acronyms and denies the use for EMPHASIS

4.12 Italics should be used for "quotes", highlight thoughts or ideas, and book, journal or magazine titles

4.13 Use a template with set font and colour scheme. Different styles are disconcerting to the audience

4.14 Use the same background colour on each slide

4.15 Reds/Oranges are high-energy but can be difficult to stay focused on. Greens/Blues/Browns are mellower, but not as attention grabbing. Red and Green can be difficult to see for those who are colour blind.

Combinations to avoid:

Green on Blue
Dark Yellow on Green
Purple on Blue
Orange on Green
Red on Green

4.16 White font on a dark background should not be used if the audience is more than 20 ft away

4.17 If presenting in a large hall (halls 1, 5, 8,10) avoid white backgrounds. A dark slide with light coloured text works better

4.18 Graphics and Charts

  • Avoid using graphics that are difficult to read (i.e. bright coloured on white backgrounds with small font)
  • Avoid a graph with too much information (i.e. cramming a large graph onto one slide). A large table should be placed on a separate slide
  • Avoid small text in graph legends

4.18 Illustrations: should only be used when needed, otherwise they become distracting. They should always relate to the message and help to make a point

4.19 Limit each slide to one idea

4.20 Bullet points should be kept to 1 line, 2 at most. Limit the number of bullets in a screen to 6. Too many and the slides looks busy and hard to read. Why read it when you are going to tell them what it says?

4.21 To make a slide stand out, change the font, background or add animation

4.22 Use the same animation throughout the entire presentation and don't use more than one type of animation. Too much animation in a presentation and you won't get your message across to your audience.

4.23 All bibliographical references should be listed in alphabetical order at the end of the presentation

4.24 Graphs often speak louder than words

And finally - avoid using the media to hide you, the audience can see you; The media should ENHANCE the presentation, not BE the presentation; If you're only going to read from the slides, then just send them the slides!

The PowerPoint slides should be completed and uploaded to the UKOUG JD Edwards Conference 2012 online Speaker Lounge by Monday 5th November 2012

If you have any further queries, please contact anna@ukoug.org

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